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A new and exciting Head Administrator with some PA duties has ariden working for an established Care Home Brand based in the North West London area.

Based at head office you will work alongside the accounts team who are also based at this office. You will have a good level of common sense and be able to join the dots on requirements made of the role. You will be able to assist the accounts team by accurately recording purchases made on credit cards and sending invoices to the correct email addresses on their accounting document storage system.

You will be able to take a list of requirements and prioritise and work through the list, at times you will be supporting the care homes in arranging emergency call out support. You will have a good rapport with suppliers and ensure the company is provided with the correct level of service whilst also achieving fair price. You will be able to compare prices and have talent in seeking out value.

Key duties and responsibilities to include:

• Administrative support for central head office function supporting a group of care homes.
• Liaising with home managers, home administrators and maintenance personnel.
• Oversight of external contractor visits and maintenance of inspection schedules.
• Keep track of purchases and warranties, report faults and arrange call out visits
• Purchase ad hoc equipment / supplies for care homes.
• Create monthly and quarterly rent demands, maintain a spreadsheet to ensure rents are collected on time. (less than 10 transactions on a monthly/quarterly basis).
• Oversight of care rota - analysing reports of planned rotas vs actual worked, reporting on anomalies. (spreadsheets will be set up to assist this)
• Diary management of managers holiday requests and record holiday days taken.
• Oversight of care devices to ensure homes have required levels.

They work with a few software providers, all software is intuitive and training will be provided. You will have good working knowledge of excel and be able to produce spreadsheets (comparative lists) which will display information in a clear way to enable directors to make decisions. You will have experience producing letters on Word.

Full induction and training for the role will be given with a level of ongoing support, however experience in a similar role is essential.

TwentyFour Recruitment is an equal opportunity employer. If your skill set and experience match the above ad then please apply today and if your CV is shortlisted a consultant will contact you to discuss the next stage of the recruitment process.