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Greater London Authority (GLA)

16+ Greater London Authority (Gla) Jobs

Senior Manager - Portfolio Office

Greater London Authority (GLA)

London | Today

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Greater London Authority (GLA)

London | Yesterday

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Greater London Authority (GLA)

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Greater London Authority (GLA)

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Greater London Authority (GLA)

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Greater London Authority (GLA)

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    Senior Manager - Portfolio Office

    London | Greater London Authority (GLA)

    Job Details
    Category: Transport & Logistics
    Posted Today
    Collaborative, open, inclusive and fair the Communities and Skills directorate work with and through partners to ensure Londoners can shape healthy, empowered and productive lives. Within the directorate sits the Skills & Employment unit. Responsible for delivering the Mayor s vision of social justice through adult education, it is considered the best performing unit of its kind in England. If you are passionate about supporting a large portfolio of programmes and projects to ensure that the right programme governance is in place, resources are adequately available and efficiently managed and ultimately outcomes and benefits are in place, then we would like to hear from you! We are seeking a Senior Manager, Portfolio Management Office (PMO) to join the Skills & Employment Unit to lead a team of circa20 PMO staff. The Skills and Employment unit PMO is responsible for providing management and strategic oversight of high quality, effective reporting and ensuring financial and programme monitoring responsibilities are discharged for over £400m portfolio in line with GLA deadlines and priorities. Under the banner of Skills for Londoners the skills agenda is at the heart of the Mayor of London s vision for recovery in London, ensuring both Londoners and London s businesses have the skills they need to succeed in a fair, inclusive society and thriving economy. The Skills & Employment Unit promotes and delivers the Mayor's Skills Roadmap for London and other skills policies. The unit is the largest unit in the GLA, responsible for all aspects of Skills and Employment related policy development, stakeholder relationships, and strategy through to programme delivery, compliance, and governance. The Senior Manager, Portfolio Management Office is part of the wider Skills and Employment Unit Senior Management Team (SMT), jointly with other SMT colleagues providing strategic direction and leadership to the c140 staff of the unit. They together ensure that there is a diverse and inclusive culture where everyone is valued, respected and included in the work of the unit. We are seeking someone with strong inclusive leadership skills in addition to great understanding of financial management and understanding of translating key PMO principles to support grant portfolio. Principal accountabilities Ensure that robust budget control mechanisms are in place from project to programme levels to achieve accurate financial governance across all Skills and Employment commitments. Provide accurate performance monitoring against budgets including highlighting risks and issues and taking remedial actions as required. Ensure that financial scrutiny includes ongoing liaison with GLA finance on the provision of precise budgetary projections for annual profiles and across the comprehensive spending review period, enabling the GLA to maintain accurate treasury management arrangements. Responsible for the day-to-day programme management of a complex range of Skills and Employment based programmes, providing management and strategic oversight of high quality, effective reporting and ensuring financial and programme monitoring responsibilities are discharged in line with GLA deadlines and priorities. Develop, implement and maintain good management practices in respect of the delivery of projects and programmes including adherence to GLA governance arrangements, effective contract management and monitoring of activities of delivery partners. Ensure that programmes deliver planned performance and outputs to time, GLA budget commitments and quality specifications by monitoring the activities of delivery partners and their contractors; highlighting risks and issues and taking remedial actions as required. Lead on the development, design and implementation of processes and tools to ensure effective reporting of Management Information on Skills and Employment programmes providing regular and accurate reporting, including analysis and evaluation of progress, with respect to the current and forecast programmes. Identify potential difficulties with programme delivery and take appropriate remedial action or, where necessary, advise the Senior Management Team on the options for the appropriate courses of action. Provide high quality, accurate and consistent programme information to the Mayor, Deputy Mayor, Corporate and Directorate senior management teams, the Assembly and other external stakeholders including the Department for Education (DfE) and the Department for Work & Pensions (DWP). Provide technical input, programme management expertise and budget modelling support during the feasibility and development stages of new programmes and policies in order to ensure that outcomes are maximised, programmes are deliverable and the long-term Mayoral priorities are met. Act as the representative of the Assistant Directors for Skills and Employment, including attendance at relevant committees and meetings and, in their absence, take responsibility and be accountable for decisions on all budget and performance matters relating to the work of the unit. Provide effective leadership and management of staff within the Portfolio Management Office team to ensure personal development, successful performance, and cost-effective resource allocation that enable the team to retain the highest levels of quality information provision and programme management expertise. IMPORTANT - PLEASE READ Please note, this role is being managed by the TFL recruitment team so please ensure you confirm that you are a GLA employee in your covering letter. All applications for this vacancy must be submitted via the TFL online recruitment system. We do not accept CVs alone for this role. Please upload a personal statement with a maximum of 1500 words to the Additional Documents section of the form, ensuring you address the following technical requirements and competencies in your personal statement. Word or PDF format preferred and do not include any photographs or images. Please ensure your CV and cover letter are saved with the job reference number as part of the naming convention (E.g. CV applicant name - (phone number removed PERSON SPECIFICATION Technical requirements/experience/qualifications Degree level qualification and/or appropriate professional qualifications/membership or appropriate experience in Portfolio, Programme and Project Management. Strong track record of successfully managing large revenue and capital budgets and resources, including thorough knowledge of budgetary control, financial analysis, risk management, expenditure planning and significant responsibility for decision making. Demonstrable experience of working with high volume, investment programmes delivering complex outputs and outcomes within agreed timeframes. Relevant expert experience in programme monitoring and reporting to senior level internal management teams and external stakeholders. Relevant experience of complex data analysis and information management techniques. Behavioural competencies Strategic Thinking is using an understanding of the bigger picture to uncover potential challenges and opportunities for the long term and turning these into a compelling vision for action. Level 3 indicators of effective performance Translates GLA vision and strategy into practical and tangible plans for own team or delivery partners Consistently takes account of the wider implications of team s actions for the GLA Encourages self and others to think about organisation s long term potential Informs strategy development by identifying gaps in current delivery or evidence Takes account of a wide range of public and partner needs to inform team s work Problem Solving is analysing and interpreting situations from a variety of viewpoints and finding creative, workable and timely solutions. Level 3 indicators of effective performance Clarifies ambiguous problems, questioning assumptions to reach a fuller understanding Actively challenges the status quo to find new ways of doing things, looking for good practice Seeks and incorporates diverse perspectives to help produce workable strategies to address complex issues Initiates consultation on opportunities to improve work processes Supports the organisation to implement innovative suggestions Communicating and Influencing is presenting information and arguments clearly and convincingly so that others see us as credible and articulate and engage with us. Level 3 indicators of effective performance Encourages and supports teams in engaging in transparent and inclusive communication Influences others and gains buy-in using compelling, well thought through arguments Negotiates effectively to deliver GLA priorities Synthesises the compel viewpoints of others, recognises where compromise is necessary and brokers agreement Advocates positively for the GLA both within and outside the organisation Building and Managing Relationships is developing rapport and working effectively with a diverse range of people, sharing knowledge and skills to deliver shared goals. Level 3 indicators of effective performance Actively engages partners and encourages others to build relationships that support GLA objectives Understands and recognises the contributions that staff at all levels make to delivering priorities Proactively manages partner relationships, preventing or resolving any conflict Adapts style to work effectively with partners, building consensus, trust and respect Delivers objectives by bringing together diverse stakeholders to work effectively in partnership Managing and Developing Performance is setting high standards for oneself and others, guiding, motivating and developing them, to achieve high performance and meet the GLA s objectives and statutory obligations. Level 3 indicators of effective performance Motivates and inspires others to perform to their best . click apply for full job details
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