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Property Administrator

Knight Frank

London | Today

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    Property Administrator

    London | Knight Frank

    Job Details
    Category: Real Estate & Property
    Posted Today
    Reference No 27673
    Job Title Property Administrator
    Type Permanent
    Salary Range Competitive
    Division Commercial
    Sub Division Consultancy
    Department Property Asset Management ()
    Location 55 Baker Street

    The Property Asset Management team are looking for an enthusiastic and experienced property administrator to assist their busy portfolios team. Working with an established team of surveyors, the candidate will have a wide range of responsibilities and will need to be flexible in their approach to the various tasks that are required.

    Key attributes are an ability to handle a multiple tasks and prioritise these to deliver to agreed deadlines, with the assistance of the lead Partner. Good communication skills to liaise with the team, tenants, the clients and occasionally suppliers. Attention to detail to enable accurate reporting and high quality presentation of data and information. Finally, to be a strong team player, working for multiple people with the goal of helping the team deliver an exception service to our clients.

    Responsibilities:

    Maintaining a database of key documentation and chasing up tenants for in-date documents when the originals expire
    To assist the surveyors in producing service charge packs to send to tenants
    To liaise with tenants and help the surveyors to follow up with on-going matters
    To process simple tenant applications and licences, seeking surveyor support where needed
    To make appointments and arrange inspections for the client, the Knight Frank team and others as required
    To utilise approved document templates and branding where appropriate to maintain a consistency of approach and present a high quality deliverable
    To be prepared to assist other members of the Promise and PAM team in order to maintain the best possible service or to otherwise meet contractual timeframes
    Provide a degree of flexibility in your working hours during busy periods. Normal working hours are 9:30 - 17:30.
    Assisting the client's insurers by providing basic tenancy information and updating tenant changes
    Maintaining agreed filing system within the Knight Frank systems
    Assisting the team in logging inspections and tracking the performance of the team against agreed client KPIs with a view to maintaining a high quality of service and issuing reminders before due dates are exceeded

    Experience and Skills:

    Excellent level of IT literacy, including Microsoft Office suite
    An excellent communicator and organiser with the ability to keep on top of multiple tasks at once
    Has a keen eye for detail and able to work to demanding deadlines
    A familiarity with Horizon or Yardi accounting systems would be useful although not essential
    At least 2 years previous experience in a similar role within a surveying/property environment

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