9+ Questech Recruitment Ltd Jobs

Our client is a successful and well-established manufacturer, they are looking for an experienced Administrator to join them as a People Administrator / HR Assistant / HR Administrator on a 6 month fixed term contract.

• NOTE: This is a fixed term 6 month contract to start ASAP Please only apply if you are immediately available, or have just 1 week notice period.

• Salary is based on a full time employment of £27,000 a year (£13.84 per hour).

• Hybrid role with the option to work from home 2 days a week maximum (optional).

Working hours: Monday to Friday, normal office hours with flexibility (e.g. 7:30am 3.30pm / 8.30am - 5.30pm, and can change week by week).

This role would suit someone with extensive experience as an Administrator / PA / Personal Assistant / Office Administrator / Administration Assistant / Human Resources Administrator / Office Manager / HR Assistant / HR Coordinator / EA / Executive Assistant / or any role with experience of the below responsibilities.

The role of the People Administrator is to provide a first-class administrative support service for the People Team in a timely and effective manner. The role encompasses general administration duties in addition to supporting on HR issues and projects, and management of the HRIS.

The job holder will be mainly office based working from the Head Office in Doncaster, with potentially an element of remote working from home. Flexibility will be required to meet business needs. There may be occasional travel to other sites in South Yorkshire, Derbyshire and Wiltshire (all expenses paid).

Main Responsibilities:

• Providing a first-class support service for the People Director and wider People team, including general administrative and office management duties i.e., administering post, drafting letters, managing Excel spreadsheets, creating reports and ad-hoc documents, organising travel/ accommodation, meeting organisation.
• Be a point of contact for People-related queries including monitoring and responding to e-mails, internal mail redirection, responding to incoming and outgoing calls,
• Processing departmental invoices on the SAP system and raising purchase orders for departmental spend.
• Managing purchases within the People team and processing monthly expenses on Concur.
• To administer employee absence across UK sites by ensuring that the correct information is issued, and relevant documentation is received, completed accordingly and processed, chasing up line managers and querying anomalies.
• To administer the completion of direct employees annual appraisals, issuing information to line managers ensuring timely completion.
• Working with the Compensation & Benefits Manager to ensure that speeding fines and parking contraventions incurred by company car drivers are processed and actioned in a timely manner.
• Supports payroll & benefits administration processes, including long service awards, cycle to work, private medical, Fare Care, Company gift vouchers
• Operates in and assists with the management of the Company's HR Information System (SAP SuccessFactors), setting up new starters and processing leavers, electronically updating employee information, organisational charts, creating vacancy requisitions and assisting with the management of the online annual performance review process in line with corporate requirements.
• Assists with the onboarding and offboarding process including; drafting and administering new stater packs, processing HR-related documentation and issuing documentation to managers. When required, takes responsibility for pre-employment checks including drug & alcohol testing. Assisting with the leaver process including conducting exit interviews and Company car inspections if required.
• Support the People team with Recruitment and Selection activities such as devising and posting job vacancies via the HRIS, administering cognitive ability psychometric assessments, arranging and participating in interviews, compiling inductions, dealing with employment reference requests, liaising with recruitment agencies and job boards.
• Managing and maintain multiple Excel spreadsheets for recording/tracking.
• To update and develop/build the People SharePoint site.
• Maintaining and cleansing employee personnel files.
• Process training documentation and track completion.
• Assist with updating policies and procedures in line with best practice and legislation
• Note taking at formal employee meetings.
• Acts as the conduit for all UK and Ireland communications such as Company announcements, vacancies, Team Briefs.

Requirements:

• The role requires a strong, experienced, focussed, process-driven administrator with previous experience working within a HR team (beneficial).
• CIPD qualified (desirable)
• Degree in HR, or a Management / Business-related discipline
• A high degree of computer literacy, in order to meet the demands of the role. Proficient in all Microsoft packages, particularly Excel, Microsoft Word and Outlook, with a working knowledge of SharePoint and Office 365
• Experience supporting a large team with often conflicting priorities.
• Resilient able to face setbacks, unforeseen events, obstacles to get the job done.
• Excellent time management, capable of operating comfortably with an often-demanding workload with experience juggling various administrative tasks in a timely manner.
• An excellent communicator confident communicating across all levels, expressing yourself in a positive and clear manner, both when speaking to people and in writing demonstrating tact and diplomacy.
• Ability to demonstrate exceptional planning and organisation skills and thriving under pressure.
• The job holder will be trustworthy, grounded, reliable, agile and curious, demonstrating a positive outlook at all times.
• Flexibility with willingness to learn with the ability to pick up tasks quickly.
• Meticulous with great attention to detail.
• Experience working within a fast-paced large, ideally global organisation.
• Working as part of team and unsupervised demonstrating initiative, operational excellence and a passion for results.
• High level of confidentiality
• Strong understanding of administrative processes and procedures
• Working knowledge of SAP SuccessFactors (desirable)
• Knowledge & understanding of HR Best Practice and Employment Law (desirable)