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    Projects Administrator

    Fife | Diageo

    Job Details
    Category: Administration
    Posted Today

    Projects Administrator

    Location: Leven

    Contract Term: Full Time/Permanent

    Closing Date : 12/04/2023

    Join our Global Engineering Team

    Diageo's Global Engineering team is a trusted partner that safely delivers best in class engineering solutions, bringing Diageo products to the world. We succeed together through our talented people, collaboration, agility, and creativity.

    Global Engineering works to define, build and embed best practice for all capital engineering projects. We directly execute projects in several global markets. And in others we provide specialist support and guidance regarding packaging solutions, sustainability, master planning, digital and automation, process and engineering safety and best practice project execution. The Global Engineering Team is also responsible for Capex planning globally and for ongoing Capex cash reporting and forecasting.

    This is an exciting time to work for the Diageo Global Engineering team as Diageo has impressive ambitions to grow our world class brands as well as creating an enduring and sustainable business. Global Engineering are at the centre of this ambition, and we will lead the way for planning and brilliantly executing bigger and more complex projects.

    About the Role

    As the Global Engineering Project Administrator, you'll play a key role in supporting the Project Engineers, Lead Project Engineer's and Technical Manager's as required. You'll be the key person in helping resolve issues in raising Purchase Orders (SAP & Coupa), goods receipt along with PROMPT submissions and monthly reporting.

    Duties Include:

    • Processing of requests to create, amend and maintain Purchase Orders on COUPA
    • Liaising with the market advisor for any purchase order queries or requests not in the administrator access
    • Running SAP reports as requested by Project Engineers and to verify Internal Order transactions
    • Dealing with queries received in the shared email address for the Hub Admin team or by direct email
    • Dealing with action or escalation within PROMPT via admin access
    • Weekly Parked and Blocked file processing
    • Monthly processing of Goods Received Not Invoiced
    • Monthly updating of weekly safety statistics in preparation for Team Meeting using the safety stats database
    • Daily monitoring of compliance hub tasks, moving monthly or weekly as required.
    • Maintaining shared files and updating procedures
    • Forwarding Key Facts and Tool Box Talks to Global Engineering Teams

    You will be successful in this role if you;

    • Have the ability to work well within a team as well as the ability to make effective decisions and thrive in situations where they can solve problems
    • Are able to push forward your own ideas about improvements to current approaches and appraise new opportunities. You'll have the aim to make a positive difference to manufacturing excellence and show your excellent communication skills
    • Work alongside both internal and external partners to achieve individual and shared outcomes
    • Have proven knowledge of Health and Safety legislation and environmental risk principles and contractors management
    • Have validated IT skills as you are going to be responsible for management reporting systems

    Working with Us

    Join us and you can also expect a highly competitive and flexible rewards and benefits package including annual bonus, product allowance, 6 months paid family leave, private medical insurance, share options, contributary pension scheme.

    Celebrating our inclusive and diverse culture is core to Diageo's purpose of "celebrating life every day everywhere". This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity.

    We know that for our business to thrive and for Diageo to realize its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base. We view diversity as one of the key enablers that helps our business to grow and our values, purpose and standards set the conditions for us to respect the unique contribution each person brings.

    About Us

    From Arthur Guinness to Johnnie Walker, our business was founded on people of great character and in 250 years, nothing's changed. We're the world's leading premium alcohol company. Our brands are industry icons. And our success is thanks to the strength of our people, in every role. It's why we trust them with our legacy. And it's why we reward them with the career-defining opportunities that they deserve.

    Our ambition is to create the best performing, most trusted and respected Consumer Products Company in the world. To achieve these, we need the world's very best people.

    We're looking for people with creativity, boldness and a sense of purpose to take Diageo and our timeless, pioneering brands to the next level.

    Feel inspired? Then this may be the opportunity for you.

    Apply to this job.
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